Temporary employment agency management system
Discover the tool that has changed the daily work of hundreds of people
Try for freeWhy choose LightApply?
Day-to-day operations
- Automatic time tracking
Work hours recorded with integration — available after installing the LightClock app.
- Quick overview of all data
A clear dashboard, tags and statuses. Custom tags and fields on applicant and employee profiles — tailored to your agency.
- Reminders in every module
Document deadlines, tasks and processes — notifications where you work, without switching tools.
- User roles and access levels
Fine-grained access control: Administrator, Owner, Coordinator, Recruiter, Office staff, Client (read-only).
- Look and feel matched to your brand
Set colours and interface elements so the system visually fits your agency identity.
- Automatic and bulk email sending
1,000 messages per month included in the plan, then based on usage — templates and sending to many recipients at once.
Benefits and onboarding
- Go live in 1 day
A system ready to use in as little as one working day. After one online meeting, your whole team can work effectively in LightApply.
- All data in one place
Employee files, employment, accommodation, recruitment and documents — in one clear cloud-based system.
- One system, lower costs
Instead of many tools and complex rollouts — one subscription, no hidden fees and no scattered data.
Recruitment
- Recruitment via custom forms and processes
Your own application forms and recruitment stages — from job posting to hire, including legalisation for foreign candidates.
- Applicant panel
Applicants track their recruitment progress online — clear communication and fewer calls to the office.
Operations administration
- Clients, job positions and employees
Clients, projects, positions and employee assignments — a full picture of staffing in one place.
- Accommodation management
Flats, rooms and beds — assigning workers and monitoring occupancy.
- Company asset management
Equipment and assets issued to employees — who has what and since when.
- Fleet management
Company vehicles, assignments and basic operational data in the system.
- Applicant and employee document archiving
Attachments and documents in records — in-browser preview and validity reminders.
Sales and contacts
- Sales module and sales funnel
From first contact to contract — sales stages and opportunities in a clear funnel.
- Contact database
Clients, applicants (talent pool) and employees — one relationship database with contact history.
Extensions
- AI assistantComing soon
Intelligent support for everyday agency tasks — in development.
- Immigration module
Residence and work legalisation processes for foreign candidates.
Team and organization
- Tasks and reminders by internal processes
Set internal workflows: who does what, after whom and by when — aligned with departments in your agency.
- Calendar
Meeting, task and team event dates in one calendar view.
- Notes in every module
Contextual notes on clients, employees, recruitment or projects — without losing information.
Support
- Customer support 7 days a week
Technical and operational support throughout the week — your team is not left on their own.
- Custom functionality on request
Need something specific to your agency? Order features tailored to your processes.
Selected features of LightApply
Employee files
Create a digital version of temporary staff files with all attachments
- Access to up-to-date data for all office staff
- Quick preview of attachments in a browser without having to download them
- Quick employee search by data, tags, statuses
- Reminders of important dates for each temporary employee and expiry of documents
Document generator
Create any document from your own templates in just a few clicks
- Unlimited number of customised templates for employee, flat, project and customer documents
- Automatic data input from the system during document generation
- Visual (WYSIWYG) editor to control the appearance of documents
- Ability to download, print or attach a document as a PDF to the relevant employee record
Accommodation
Make efficient use of your housing resources and reduce maintenance costs
- Define housing, rooms and room locations in a simple wizard
- Assign employees without accommodation to vacant places in flats
- Accessible view of accommodation occupancy levels
Project/order management
Organise cooperation with clients and control staffing levels in projects
- Manage clients, projects and positions and define demand
- Easy assignment of employees to positions in projects
- Quick overview of staffing levels and lists of employees in projects
Recruitment management
Benefit from an advanced recruitment module, tailored to the needs of temporary employment agencies
- Flexible definition of processes, e.g. with residence and work legalisation steps for foreign candidates
- Definition of your own recruitment questions and application forms
- Easy team coordination, including inviting colleagues to work with offers
- Possibility to create a talent database compliant with GDPR regulations
See how LightApply works
Do you run a temporary employment agency or are you a coordinator or recruiter? See for yourself how quickly you can benefit from the advantages of the LightApply platform.
Contact usNews
AI Assistant in LightApply — intelligent help at your fingertips
We are working on a new module that will forever change the way temporary employment agencies use their system. The AI Assistant in LightApply is an intelligent helper that enables finding information about everything and everyone in the blink of an eye, as well as updating data and controlling the entire system through conversation.
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Calendar and reminders in LightApply — never miss an important date
We are introducing new modules that will organise your agency's daily work. A personal calendar for every user and intelligent reminders will ensure that no important date — concerning employees, documents or clients — escapes your attention.
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Legalisation of stay and work in LightApply — comprehensive immigration process management
We are introducing dedicated modules for handling residence and work legalisation processes for foreigners. From the moment of successful recruitment to finalisation of employment — LightApply provides tracking of every step of the immigration process and full control over inter-departmental cooperation.
Read more
IT solutions for temporary work agencies
Working with temporary employment agencies has allowed us to take stock of how they use technology. This text is an analysis of our interviews with agency owners and their employees: managers, coordinators and recruiters. Digitising processes is an obvious step in such a business, but it is difficult to find an agency where everyone is happy with the solutions used.
Read more